Best Project Tracking Software to Track Time, Tasks, and Progress in 2026
As remote teams deal with complex tasks and many different tools, project tracking platforms have become essential. The proof? The market for these tools is expected to reach $20.47 billion by 2030, growing at a rapid 15.7% each year. But not every solution is the perfect fit for your team. To get the best results, you need the right tool for your workflow.
This guide highlights the best project tracking tools to help you manage time, tasks, and progress, so your team can stay ahead.
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Why trust our project tracking software reviews
We looked at the best project tracking tools by seeing how well they worked on real projects. Instead of just believing what the marketing says, we looked at real tasks like setting up projects, keeping track of tasks and time, making reports, connecting with other tools, and how clear their prices are.
The tests checked how well the software works with the whole project lifecycle, which includes:
- Making plans and setting up projects.
- Keeping track of how much time each team member spends on tasks.
- Dashboards to help you keep track of your progress.
- Making reports about hours worked, budgets, and workloads that can be billed.
- Using tools for accounting, payroll, and working together.
These criteria are in line with how teams really work. To bill correctly and use resources wisely, project managers need to be able to see both the progress of the project and the time employees have worked. Managers can also better guess how long and how much a project will cost by looking at data from the past.
In this guide, we also compare each project tracking app to its competitors' benchmarks in terms of usability, reporting depth, and integration ecosystems. Tools that have clear pricing and can grow with a team are more important because they provide more value over time.
List of the best project tracking software
The following project tracking software solutions were selected based on their capabilities for time tracking, task management, and project visibility.
Each tool is reviewed using a consistent structure so readers can easily compare features, pricing, and strengths. These project tracking applications represent different use cases, from lightweight tools for freelancers to full platforms designed for teams managing complex projects.
1. TMetric
G2 Rating: ⭐ 4.6/5
Best for: Service teams, consultants, agencies, and freelancers billing by time or by project.
Price: Free for up to 2 users; paid plans start at $5.83 per user/month (annual billing).
Available on: Web, Windows, macOS, Linux, iOS, Android.
Why choose TMetric?
TMetric is a project time tracking software that helps teams keep track of their work hours, see how far along they are on a project, and figure out how productive they are on different tasks and projects. Agencies, software teams, and service businesses that need to keep track of billable and non-billable work use the platform a lot.
Users can use a one-click timer or type in the time manually, and each record is linked directly to a project, task, or client. This structure makes it easier to see how work is spread out among teams and projects.
TMetric lets you report on productivity, project costs, and billable hours in great detail because time entries are linked to certain tasks and projects. Before timesheets are used for payroll or billing, managers can also look them over and give their approval.
Technical overview
| Category | Details |
| Best for | Agencies, development teams, service businesses |
| Deployment | Cloud-based SaaS |
| Integrations | Jira, Asana, Trello, GitHub, QuickBooks, and 50+ tools |
| Reporting | Project hours, productivity metrics, billable vs non-billable reports |
| Timesheet Management | Approval workflows for payroll and invoicing |
| API Access | Available for integrations and automation |
| Security | Role-based access and workspace permissions |
Paid plans start at $5.83 per user per month.
What TMetric users are saying
We are tracking time of developers and reviewing their work according to TMetric data and it really helps us to manage our team and product development. Also TMetric is part of our KPI calculation. —Ali N, CTO
"TMetric has become an essential tool for our marketing team. I love how easy it is to track time across projects, campaigns, from SEO and content creation to ad management. For us, the ability to add billable rates and set project budgets is a must and I'm glad TMetric has both options. Also, detailed reports are vital for our workflow since we can see how much time is spent for each project and task and can use this informaiton for future estimates." —Ruslan Q, Marketing Lead
"As an outsourcing company with a growing team at Intellabridge.com we needed flexibility and low cost with integration into Jira and Trello. Tmetric was the obvious solution. Because of the ease of use and ability to add browser extensions for Jira and Trello it makes it much easier to track time and invoice clients. I would highly recommend this product!" —Maria N, Managing Director
2. Asana
G2 Rating: ⭐ 4.4/5
Best for: Product teams, marketing teams, operations teams, and cross-functional collaboration.
Price: Free for up to 2 users; paid plans start at $10.99 per user/month (annual billing).
Available on: Web, Windows, macOS, iOS, Android.
Why choose Asana?
Asana is a widely used project management and tracking platform built for teams coordinating complex, collaborative work. It allows teams to organize tasks, assign responsibilities, and track progress across projects using views like lists, boards, timelines, and calendars. With features such as task dependencies, milestones, and workflow automation, Asana helps teams manage deadlines, coordinate work across departments, and maintain clear visibility into project progress.
Technical overview
| Category | Details |
| Best for | Product teams, marketing teams, operations teams |
| Deployment | Cloud-based SaaS |
| Integrations | Slack, Google Workspace, Microsoft Teams, Salesforce, Zoom, and 200+ tools |
| Reporting | Project dashboards, progress tracking, workload views |
| Workflow Management | Task dependencies, milestones, automation rules |
| API Access | Available for integrations and automation |
| Security | Role-based permissions, SSO support, enterprise security features |
Paid plans typically start at $10–$13 per user per month, depending on the plan tier and features.
User reviews
“I love using Asana as an overall organisation tool. It helps me keep track of all tasks and projects I'm working on across various campaigns and content production.” — G2
3. Monday.com
G2 Rating: ⭐ 4.7/5
Best for: Project managers, operations teams, and growing businesses managing complex workflows.
Price: Free for up to 2 seats; paid plans start at $9 per seat/month (annual billing).
Available on: Web, Windows, macOS, iOS, Android.
Monday.com is a work management platform designed to help teams plan projects, track tasks, and manage workflows in a visual workspace. Teams organize work using customizable boards where tasks, deadlines, priorities, and progress can be tracked in real time. With multiple project views, automation tools, and reporting dashboards, Monday.com helps teams coordinate projects across departments and maintain visibility into timelines and workloads.
Technical overview
| Category | Details |
| Best for | Project managers, operations teams, marketing teams |
| Deployment | Cloud-based SaaS |
| Integrations | Slack, Google Workspace, Microsoft Teams, Salesforce, Zoom, and 200+ tools |
| Reporting | Dashboards, workload tracking, project analytics |
|
Workflow Management |
Automation rules, task dependencies, customizable workflows |
| API Access | REST API available for integrations and automation |
| Security | Role-based permissions, SSO, enterprise-grade security |
Paid plans typically start around $8–$10 per user per month, depending on the selected plan and feature set.
User reviews
4. ClickUp
G2 Rating: ⭐ 4.7/5
Best for: Startups, remote teams, development teams, and teams needing all-in-one project management.
Price: Free plan available; paid plans start at $7 per user/month (annual billing).
Available on: Web, Windows, macOS, Linux, iOS, Android.
Why choose ClickUp?
ClickUp is an all-in-one project management platform designed to help teams plan, track, and manage work in a single workspace. It combines task management, project tracking, documentation, and collaboration tools so teams can coordinate projects without switching between multiple applications. With customizable views, automation features, and built-in time tracking, ClickUp provides teams with detailed visibility into tasks, workloads, and project progress.
Technical overview
| Category | Details |
| Best for | Startups, development teams, remote teams |
| Deployment | Cloud-based SaaS |
| Integrations | Slack, Google Workspace, GitHub, Zoom, Microsoft Teams, and 1,000+ tools |
| Reporting | Dashboards, workload tracking, time reports |
|
Workflow Management |
Custom workflows, task dependencies, automation rules |
| API Access | Public API available |
| Security | Role-based permissions, SSO, enterprise security features |
Paid plans typically start around $7 per user per month, with advanced plans providing additional automation, reporting, and security features.
User reviews
5. Trello
G2 Rating: ⭐ 4.4/5
Best for: Small teams, freelancers, startups, and visual Kanban workflows.
Price: Free plan available; paid plans start at $5 per user/month (annual billing).
Available on: Web, Windows, macOS, iOS, Android.Why choose Trello?
Trello is a lightweight project tracking tool built around a visual Kanban board system. Teams organize work using cards that move across columns representing different stages of a workflow, making it easy to track tasks and project progress at a glance. Because of its simple interface and flexible structure, Trello is commonly used by small teams, startups, and freelancers managing collaborative projects.
Technical overview
| Category | Details |
| Best for | Small teams, freelancers, startups |
| Deployment | Cloud-based SaaS |
| Integrations | Slack, Google Drive, Jira, Dropbox, and 200+ Power-Ups |
| Reporting | Basic activity tracking and board analytics |
|
Workflow Management |
Kanban boards, automation with Butler |
| API Access | Available for integrations |
| Security | Role-based permissions, enterprise security options |
Paid plans typically start around $5–$10 per user per month, adding advanced automation, reporting, and security features.
User Reviews
Project tracking software comparison table
The table provides a quick comparison of the best project management tracking software covered in this guide, helping you evaluate features such as time tracking, reporting, integrations, and pricing at a glance.
| Tool | Best for |
Time tracking |
Task management |
Reporting | Integrations |
Free plan |
| TMetric | Teams, agencies, service businesses | Yes (manual & timer-based) | Yes | Advanced (project, team, billable hours) | Accounting, payroll, PM tools | Yes |
| Asana | Product & marketing teams | Limited (via integrations) | Advanced | Standard dashboards | Wide ecosystem | Yes |
| Monday.com | Project managers & operations teams | Yes | Advanced | Advanced dashboards | 200+ integrations | Yes (limited) |
| ClickUp | Startups & remote teams | Yes | Advanced | Advanced dashboards | 1,000+ integrations | Yes |
| Trello | Small teams & visual workflows | Limited | Basic | Basic | 200+ Power-Ups | Yes |
How to choose the best project tracking software
Choosing the right project tracking software depends on how your team manages work, handles deadlines, and tracks performance. The most useful tools combine task management with accurate time tracking so teams can see both project progress and how resources are being used. When comparing tools, consider these factors:
- Time tracking accuracy: Teams that bill clients hourly need reliable tracking of billable and non-billable work. Accurate time tracking helps improve project estimates and reduces the risk of lost revenue.
- Project visibility: Dashboards, milestones, and progress indicators help managers see whether projects are on track and where workloads are starting to build across teams.
- Reporting capabilities: Reports on project hours, workloads, and costs help organizations understand performance and plan future projects more effectively.
- Integrations with existing tools: Project tracking software should connect with accounting, payroll, and collaboration platforms so teams can manage work without constantly switching systems.
- Free vs paid functionality: Free tools can work well for freelancers or small teams, while growing organizations often need advanced reporting, automation, and integrations.
The Takeaway
For teams working on complicated projects, project tracking software is now a must-have. As more companies move to remote work and distributed collaboration, tools that combine task tracking, time tracking, and progress monitoring give people the information they need to keep projects on track.
The best project management time tracking software helps teams see how work is done, how long tasks take, and how resources are used. This information helps with planning, making sure bills are correct, and overall productivity.
The best project tracking platform for many businesses depends on how big their teams are and how complicated their workflows are. Lightweight tools might be fine for freelancers or small teams, but bigger companies usually need more advanced reporting and integrations.
Choosing the right solution makes sure that teams can keep track of how their projects are going, handle their workloads well, and finish projects on time in 2026 and beyond.
3,000+ companies, teams, and individuals worldwide use TMetric to track time, manage work, and bill with confidence.
FAQ
What is software for tracking projects?
Teams use project tracking software to keep track of tasks, deadlines, budgets, and the amount of work each team member has to do during a project. Most platforms have features for managing tasks, keeping track of time, and reporting so that managers can see how work is going and if the project is on track.
What makes project tracking different from task management?
Task management is mostly about giving people tasks and making sure they finish them. Project tracking software sees the whole picture. It links tasks to time tracking, milestones, budgets, and reporting so that teams can see how the whole project is going and how well it is doing.
Can software for tracking projects keep track of employee hours?
Yes. Many tools have features that let employees track their project time by either logging hours manually or using timers. Then, managers can look at time reports to get information about payroll, billing, or general productivity.
Is there software for teams to track projects for free?
Yes. TMetric, ClickUp, Trello, and Asana are some platforms that have free plans. These versions usually let you keep track of tasks and time, but they might not have advanced reporting, automation, or integrations.
What are the most important features for keeping track of project time?
Reliable timers, project dashboards, reporting for billable hours, integrations with accounting tools, and real-time progress tracking are some of the most important features of a project time tracking app.