The Best 7 Free Checklist Templates to Streamline Your Tasks

Looking for free checklist templates to streamline your tasks? Discover the top 7 absolutely free templates for effective task management and maximize your productivity.

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Checklists are essential because they ensure accuracy and completeness in carrying out tasks, especially in complex or high-stakes situations.

It makes checklists an incredibly handy tool for staying organized and productive.

They help:

  • break down large tasks into smaller, actionable steps
  • make complex tasks feel less daunting and more manageable.

Most importantly, they help create constructive systems.

You do not rise to the level of your goals. You fall to the level of your systems. – James Clear

Here are 7 essential checklist templates and a bonus for effective task management, which are available for free.

Microsoft To Do List Template


Microsoft To Do List Template screenshot

Key Features

Organized project tasks

  • Planning to preparation stages covered
  • Itemized list for clarity
  • Notes section for each task
  • Percentage completion tracking
  • Due date setting


  • 100% customizable text, images, etc.
  • Extensive graphic and font library
  • Animation, transition, and video options


  • Quick sharing and publishing across platforms.

Overall: A comprehensive and customizable to-do list template for effective project management.

Canva Self-Care Checklist Template


Canva Self-Care Checklist Template screenshot

Don't forget to take care of yourself! Use this checklist to schedule activities that promote your physical and mental well-being.

Key features

Tailored to self-care

  • Includes categories like physical, mental, emotional, and social well-being.
  • Wide range of self-care activities to choose from.


  • Add your own custom activities or remove ones that don't fit your needs.
  • Track progress with checkboxes or ratings.
  • Set priorities and deadlines for ultimate personalization.

Motivating design

  • Choose from a variety of visually appealing templates to stay inspired.
  • Customize colors, fonts, and layouts to match your style.
  • Share your checklist with friends or family for added accountability.

Overall: Whether you're a seasoned self-care pro or just starting out, this template can help you create a personalized plan for a happier and healthier you.

Bonus points

  • Free to use with a Canva account (with paid options for even more features)
  • Easy to integrate with other Canva tools and templates
  • Regular updates with new designs and features.

Docs&Slides Weekly Checklist Template

Microsoft Word, PDF, EPUB, TXT, ODT

Docs&Slides Weekly Checklist Template screenshot

Key features

Clear weekly structure

  • Eight columns for a comprehensive overview
  • One wide column for task listing
  • Seven narrow columns for daily check-offs

Maintenance focus

  • Ideal for recurring tasks and routines
  • Well-suited for tracking habits and progress

Eye-catching design

  • Blue and white color scheme for easy readability
  • Professional and polished appearance

Free and accessible

  • Available for free download on DocsandSlides
  • Compatible with Google Docs.

Overall: It offers a straightforward and visually appealing solution for organizing weekly tasks. It's particularly useful for individuals and teams who value simplicity and visual clarity in their task management.

Additional benefits

  • Encourages consistency and accountability.
  • Promotes a sense of accomplishment.
  • Helps identify areas for improvement. Professional Checklist

Excel, Google Sheets Professional Checklist screenshot

Key features


  • Covers a wide range of professional scenarios, from project management to meeting agendas
  • Easily adapt it to your specific needs.
  • Include notes, due dates.
  • Offers goal tracking
  • Provides calculators for seamless workflow.

Visually Appealing

  • Create professional-looking checklists that impress.

Free to Use

  • The basic template comes at no cost.

Overall:'s Free Professional Checklist is a powerful tool for streamlining your workflow and achieving your goals. With its flexibility, detail-oriented approach, and visually appealing design, it caters to professionals of all kinds.

Ideal for:

  • Project managers
  • Business owners
  • Team leaders
  • Individual professionals
  • Students

Checkli Manager Onboarding Checklist


Checkli Manager Onboarding Checklist screenshot

Key features


  • Ensures smooth transition with pre-hire communication and preparation
  • Checklist items guide essential tasks like equipment setup and access permissions.

First Day/Week

  • Provides prompts for essential training on policies, tools, and workflows

First 30-90 Days

  • Breaks down goals and expectations for early performance management
  • Guides feedback opportunities and development discussions.


  • Adapt the checklist to specific roles, departments, and company needs
  • Add or remove items to ensure a perfect fit.


  • Free to download and use as a digital or printable checklist.
  • Easy to share and collaborate with HR or other managers.

Overall: Checkli Free Manager Onboarding Checklist offers a valuable resource for organizations of all sizes to optimize the onboarding process for new managers. This structured approach promotes a positive first impression, reduces stress, and propels managers for success.

Ideal for:

  • HR professionals
  • Hiring managers
  • Business owners
  • Startups and growing companies

Smartsheet Marketing Project Plan Checklist Template


Smartsheet Marketing Project Plan Checklist Template screenshot

Key features


  • Aligns marketing efforts with overall business objectives

Strategic framework

  • Prompts you to consider the target audience, messaging, and marketing channels with the itemized list
  • Ensures strategic alignment throughout the project lifecycle


  • Share and assign tasks among team members for enhanced accountability


  • Adapt the checklist to specific project needs and marketing methodologies
  • Add or remove tasks as needed for a personalized approach

Overall: It is a valuable tool for marketers of all levels. Its structured approach ensures smooth project execution, from clear goal setting to efficient task management and insightful measurement of marketing efforts.

Ideal for:

  • Marketing project managers
  • Marketing teams of all sizes
  • Agencies and freelance marketers
  • Individuals managing marketing campaigns

StartupCheck SaaS Builders Checklist Template


StartupCheck SaaS Builders Checklist Template screenshot

Key features

Comprehensive coverage

    • Guides you through critical stages from ideation and validation to development, launch, and growth
    • Ensures you haven't overlooked crucial aspects in the excitement of building your dream product.

Actionable steps

  • The template breaks down each stage into actionable tasks with a clear system of explanations and reminders
  • Provides a structure to stay organized and on track


  • Leverages insights of SaaS founders and experts
  • Offers practical advice and best practices based on real-world experiences.

Free to Use

  • Free access to the basic checklist with core guidance.

Overall: It is a helpful companion for aspiring SaaS founders and product managers. Its comprehensive approach, actionable steps, and resourceful nature make it a valuable tool for navigating the complex journey of building and launching a successful SaaS product.

Additional benefits

  • Reduces the risk of overlooking critical steps in the launch process
  • Increases your chances of success by following best practices and expert advice
  • Saves time and effort by providing a detailed list for each Guide Section.

Ideal for:

  • Aspiring SaaS founders and product managers
  • Early-stage SaaS startups
  • Individuals with a SaaS product idea
  • Teams looking to refine their SaaS launch strategy.

Bonus: Free Meeting Checklist by Microsoft Teams

Online Guide

Screenshot of Microsoft Teams support page

Key features

Pre-meeting preparation

  • Guides outlining goals, agenda creation, participant invitation, and materials distribution
  • Streamlines preparation and ensures everyone is aligned on the purpose of the meeting.

In-meeting facilitation

  • Prompts for keeping time, facilitating discussion, and encouraging participation
  • Promotes a productive and engaging meeting experience for all attendees.

Follow Up

  • Action item designation, responsibility assignment, and minutes creation guidance
  • Ensures clear takeaways and accountability for the next steps

Overall: This checklist offers a straightforward and accessible tool for organizing effective meetings. Its focus on key stages streamlines the process, saving time and improving meeting outcomes.

Additional benefits

  • Reduces unproductive meetings and time wasted
  • Improves communication and collaboration among participants
  • Promotes clear decision-making and action item tracking
  • Provides a consistent framework for various meeting types.

Ideal for:

  • Individuals and teams who frequently hold meetings
  • Users who are familiar with the Microsoft ecosystem and tools
  • Those seeking a basic and free meeting planning resource.

Wrap Up

Checklists are not just about keeping track of tasks; they are crucial in ensuring that important details are not overlooked and tasks are completed thoroughly, especially in situations where precision and accuracy are paramount.

The inherent value of checklist templates presented above makes them essential tools for promoting:

  • organization
  • efficiency
  • productivity
  • breaking down daunting tasks into smaller, manageable parts.

Crafted for simple to-do lists and intricate projects, they are perfect for personal or business use, providing a seamless way to optimize workflows and monitor progress.

Whether you're a beginner or an expert, these templates help you manage your schedules, assignments, or projects with a guarantee.