The Best and the Only QuickBooks Time Tracking Apps

QuickBooks is a leading accounting software for small and medium businesses that assists in managing sales by thorough tracking the transactions.

Its functionality covers invoicing customers, paying bills, generating various reports, and tax filing. To keep fully accountable and highly productive, all you need is to implement reliable QuickBooks time tracking software from the list we recommend below.

For small businesses, choosing the right time tracker means finding a tool that simplifies daily operations without adding unnecessary complexity. QuickBooks-integrated time tracking apps for small teams should require minimal setup, support employee timesheets, and transfer tracked hours directly into QuickBooks.

They should also help streamline payroll and invoicing, accurately record billable time, and keep work hours organized without requiring complex workforce-management infrastructure. This allows small teams to spend less time on administration and more time serving clients and growing their business.

Best QuickBooks Time Tracking Apps for Small Teams Compared

TMetric

Best for: small project-based teams that need time tracking, billable hours, and QuickBooks workflows

For small teams, TMetric provides a straightforward way to manage employee hours and project time without the complexity of a full workforce-management system.

Teams can track billable hours by project or team member, review and approve timesheets before payroll, and use the QuickBooks Online integration to transfer billable time for invoicing. This helps small businesses keep project records organized, simplify billing, and reduce manual time-entry work.

QuickBooks time tracking integration with TMetric is very good news for everybody. Using TMetric in QuickBooks enables streamlining financial processes with a click.

You get automatic tracking on work time and activity, translating into prompt invoicing once the data is synced. Calculating with precision and approving timesheets are two cornerstones essential for payrolls.

QuickBooks time tracking with TMetric works as a perfect tool for performing prompt approving timesheets and the employees' payroll processing.

TMetric, which has the most advanced project tracking features, enables calculations on billable hours by project or by individual from QuickBooks account.

Additionally, you can track your work by its type, which is handy for creating invoices and budgets. It promptly syncs TMetric workspace time entries with activities performed in QuickBooks for invoicing. Apply this integration and calculate the work time alongside with performing multiple operations like creating a customer, a sales receipt, an invoice as well as account based bills in a click.

TSheets

Best for: teams already using the QuickBooks ecosystem

Acquired by QuickBooks in 2017, TSheets became the native app that lets you get instant hassle-free access to the platform. Similarly to TMetric, TSheets has a free plan covering the usage of the basic features.

The paid plans start at $4 per active user per month. The base fee is $20 per month. For example, a business with 20 employees would pay $112 per month.

All plans offer time and project tracking options. TSheets works across any device and provides accurate work time tracking.

OnTheClock

Best for: small businesses focused on employee attendance and payroll

Opting for this time tracking software will help you and your team automate all the time calculations. OnTheClock's time tracker has pre-designed options for easy sync with QuickBooks, allowing the business to reduce the costs of administering routines and keep the teams focused on tasks rather than timekeeping.

The sync mechanism implies fully automated time tracking for existing and newly added employees. Moreover, while importing information, onTheClock will identify the existing names; hence, you will avoid doubling the contacts, which is important for zero confusion payroll.

GetApp, a platform for reviewing business software, considers OnTheClock to be one of the best time tracking apps that seamlessly integrates with QuickBooks.

ClockShark

Best for: field-service and mobile teams that need job costing

Implementing this software, you will enable the two-way sync, which makes your QuickBooks data available in ClockShark, and vice-versa.

When working in QuickBooks, you can download your time entries from ClockShark into QuickBooks, invoice your customers, and pay your employees and contractors with performing the manual input of employees' information on the work hours tracked.

Using ClockShark and QuickBooks, you enable calculating work time, tracking tasks, processing payroll, and evaluating job costing while making these options accessible from one dashboard.

Hubstaff

Best for: remote teams that also need activity tracking

Among lots of payment, accounting and invoicing integrations Hubstaff has, its partneship with QuickBooks works the best as it it helps you automate time tracking and map clients, projects, tasks, and employees in a click.

Implementing this time tracking software, you will see activity levels based on keyboard and mouse usage. Besides, Hubstaff takes random screenshots to help monitoring your team performance.

When integrated with QuickBooks, it provides timesheets and generates exportable reports that are a great help for payroll processing. Overall, Hubstaff in integration with QuickBooks is easy to use as the facilitator of workflow.

Harvest

Best for: client-service teams focused on billable hours and invoicing

Harvest is a time tracking and invoicing tool designed for teams that bill clients by the hour. It lets users track time across projects, monitor billable hours, and manage expenses and project budgets.

Its QuickBooks Online integration helps streamline invoicing by transferring invoices and, optionally, payments to QuickBooks. However, it does not sync tracked time as standalone time entries.

Deputy

Best for: shift-based teams that need scheduling and attendance tracking

Deputy is a workforce management tool that combines employee scheduling, attendance tracking, and timesheet management. Managers can review employee hours and prepare timesheets for payroll, making it useful for shift-based businesses.

Deputy supports QuickBooks integration for eligible workflows, helping reduce manual payroll administration. Available features and data transfers depend on the QuickBooks version, region, and supported pay items.

Buddy Punch

Best for: small teams focused on time clocks and attendance

Buddy Punch is an employee time tracking tool designed to simplify clock-ins, attendance monitoring, and timesheet management. Employees can record their working hours using web and mobile apps, while managers can review time records before payroll.

Buddy Punch integrates with QuickBooks Online and QuickBooks Desktop, allowing businesses to transfer employee time data for payroll processing. The available sync options differ between the two versions.

Clockify

Best for: small teams tracking project hours and billable time

Clockify is a time tracking tool suited to small businesses, agencies, and project-based teams that need to track employee hours and billable work. Its QuickBooks Online integration lets teams transfer tracked time entries, including project, duration, description, billable status, and rate, to QuickBooks for accounting and billing workflows.

The integration requires a compatible QuickBooks Online plan and a paid Clockify plan. QuickBooks Desktop is not supported. Clockify’s main strength is straightforward time tracking and reporting rather than workforce scheduling or attendance management.

Frequently Asked Questions About QuickBooks Time Tracking Apps

1. What is the best QuickBooks time tracking app for a small team?

The best app depends on how your team tracks work and handles billing. TMetric suits small project-based teams that need billable time tracking and QuickBooks Online workflows. QuickBooks Time is a natural option for businesses already using QuickBooks, while OnTheClock and Buddy Punch focus on employee attendance and timesheets. Compare integration capabilities, setup requirements, and pricing before choosing.

2. Which time tracking apps integrate with QuickBooks Online?

Several time tracking apps offer QuickBooks Online integrations, including TMetric, QuickBooks Time, OnTheClock, ClockShark, Hubstaff, Harvest, Deputy, and Buddy Punch. Clockify and Time Tracker by eBillity are additional options. However, supported features vary: some sync time entries, while others transfer invoices, approved timesheets, or payroll data. Check the current integration documentation to confirm which data each app transfers.

3. What should small teams look for in a QuickBooks time tracker?

Small teams should prioritize easy setup, employee timesheets, project and client tracking, billable-hour reporting, and a reliable QuickBooks integration. Automated data transfers can reduce manual entry, while timesheet approvals help managers review hours before payroll or invoicing. Choose a tool that supports your QuickBooks version and provides the features you actually need without unnecessary workforce-management complexity.

4. Can QuickBooks time tracking apps send employee hours directly to payroll?

Yes, some apps can transfer approved employee hours to QuickBooks payroll workflows, reducing manual data entry. However, the process varies by product: some integrations sync timesheets directly, while others require an export, import, or additional approval step. Verify which pay types, overtime rules, and employee records are supported before relying on an integration for payroll processing.

5. What are the benefits of integrating time tracking software with QuickBooks?

Integrating time tracking software with QuickBooks can reduce duplicate data entry, improve the accuracy of recorded work hours, and simplify billing and payroll preparation. Businesses can use tracked time to support client invoices, monitor project costs, and reconcile employee hours. The benefits depend on the integration: not every app transfers time entries, invoices, expenses, and payroll information automatically.

6. Can QuickBooks time tracking apps help with payroll?

Yes. Time tracking apps can help businesses prepare payroll by recording regular hours, overtime, and other supported time categories. Some integrations transfer approved timesheets directly to QuickBooks, while others require manual exports or intermediate steps. Time tracking software generally supports payroll preparation rather than replacing payroll processing, so businesses should confirm compatibility with their QuickBooks payroll setup.

7. Can I track billable and non-billable hours in QuickBooks?

Yes, depending on your QuickBooks product and configuration. QuickBooks Online supports time tracking for eligible plans and workflows, while integrated third-party apps can provide additional project, client, and billable-hour reporting features. Before choosing an app, confirm that it distinguishes billable from non-billable time and transfers the relevant information to your specific QuickBooks setup.

8. What should I look for when choosing a QuickBooks time tracking app?

Start by confirming whether the app supports QuickBooks Online, QuickBooks Desktop, or both. Then evaluate timesheet approvals, billable and non-billable tracking, project reporting, payroll compatibility, mobile access, and pricing. Small teams should also consider ease of use and setup time. Most importantly, verify exactly what data syncs and whether the integration requires a particular subscription or third-party connector.

9. Can QuickBooks-integrated time trackers track projects and clients?

Yes. Many time tracking apps let employees assign hours to projects, customers, tasks, or jobs. This helps businesses compare estimated and actual effort, calculate billable hours, and understand project costs. However, project and client synchronization varies between integrations. Confirm whether customer records, project names, service items, and time entries sync automatically or must be configured separately.

10. Can remote teams use QuickBooks time tracking apps?

Yes. Remote teams can use cloud-based time tracking apps to record working hours, track projects, submit timesheets, and manage billable work from different locations. Depending on the app, managers may also have access to approval workflows and team reports. Before selecting a tool, check mobile and desktop support, access permissions, time-zone handling, and compatibility with the team's QuickBooks setup.