Guide to Time Blocking Templates in Under 10 Minutes

Learn how to use time blocking templates to boost your productivity in under 10 minutes with this comprehensive guide. Start managing your time effectively today!

schedule template on the pale pink background

Scheduling your day into distinct chunks of time for various tasks known as time blocking can be a valuable technique for managing your time and boosting productivity.

Time blocking templates can be employed to make the process faster and easier.

Check out these 7 types of time blocking templates, including real-life examples, so you can plan your day the right way and get the most out of your time.

Each template has its own unique characteristics and design, allowing you to find one that works best for you, be it for concentrating on certain activities, arranging your agenda, or overseeing numerous projects.

Type of Time Blocking TemplateDescriptionExamples
Block-Scheduling MethodBlocks out time in the calendarTMetric Time Blocking Calendar Template
Hourly Time-BlockingBlocks out time on an hourly basisSamplewords Hourly Schedule Template
Weekly Time BlockingBlocks out time on a weekly basisSmartsheets Weekly Schedule Template
Theme Day Time BlockingBlocks out time on tasks for specific days of weekDevelop Good Habits Weekly Time Blocking Template
Pomodoro TechniqueBlocks time for Pomodoro sessionsTemplate with detailed guidelines, Pomofocus Timer with Added Templates
90-Minute Focus Block TemplateBlocks out time in the calendarCanva 90-Minute Focus Block Template
Eisenhower MatrixBlocks time for tasks of importanceNotion Eisenhower Matrix Template

Block-Scheduling Method Template

This technique involves dividing your day into blocks of time, with each block dedicated to a specific date, task, or activity.

TMetric Time Blocking Calendar Template

TMetric's time blocking calendar template builds around a scheduling technique of planning a workday by blocking specific blocks of time for different events, projects, tasks, or activities directly in the calendar.

It offers a customizable grid to add events and track time spent on each block for improved productivity and efficiency.

To activate this template, log in to your TMetric account and navigate to the Calendar integration. Click on the "Add Event" button to select the event's date, time, and name. Besides, using this template allows you to assign the event to a project or task, set a reminder, and provide any additional information in the notes or comments section.

Hourly Time-Blocking Template

This technique involves creating a schedule for your day, with specific blocks of time dedicated to each task.

Samplewords Hourly Schedule Template

The Microsoft Excel Work Schedule Template is an uncomplicated spreadsheet that permits you to enter the names of employees and block time for tasks hourly.

It features customizable blocks for each hour of the day, along with space to include notes and priorities, to help users stay organized and on top of their tasks.

You can download it in Excel. The template is both printable and editable.

Weekly Time-Blocking Template

This technique involves creating a weekly planner, with specified blocks of time for particular tasks and activities.

Smartsheet Weekly Schedule Template

This template provides an organized and efficient way to plan out and track weekly activities, appointments, and deadlines.

It offers customizable columns for date and time, and the option to add task descriptions, assignees, and status updates, allowing users to collaborate and manage multiple projects.

How to use: The template is available for instant download in Excel and Word.

Theme Day Time Blocking Template

A theme day is when you block off each day of the week on your weekly planner for a certain theme. Mondays could be for meetings, Tuesdays for creating content, Wednesdays for admin tasks, etc. It helps you to focus on certain things and make it a habit.

Develop Good Habits Weekly Time Blocking Template

The Develop Good Habits Weekly Time Blocking Template is a tool for planning and organizing your week by allocating time slots to specific tasks or activities.

It includes pre-set sections for each day of the week, as well as a customizable grid format for breaking down your day into manageable chunks.

How to use: Ready for instant usage.

Pomodoro Technique Templates

This technique involves breaking your day into 25-minute intervals, with a 5-minute break in between each interval.

Template with detailed guidelines

A template with detailed guidelines on how to apply the Pomodoro technique is a tool that provides a structured approach to time management.

It breaks down tasks into 25-minute chunks, with short breaks in between. This can help you stay focused, get more done, and keep distractions at bay.

How to use: Free to use. Ready for instant download.

Pomofocus Timer with Added Templates

Pomofocus Timer with Added Templates is a web tool that helps users stay concentrated and show efficiency by using the Pomodoro technique.

It includes a timer that is set for 25-minute intervals, along with the option to add pre-designed templates for tracking tasks, setting goals, and prioritizing daily activities.

How to use: Ready for use.

90-Minute Focus Block Template

This focus session is a time management technique where a person works on a project for 90 minutes without interruption, then takes a break that could last from 20 to 30 minutes. This approach is used in areas that require extended attention, like learning, writing, and coding.

Canva 90-Minute Focus Block Template

Using this simple template can have a profound effect on your time and project management. It contains a section for tracking dates, week notes, and even users' moods.

It also features a section for priorities, a to-do list, and a separate column for 90-minute blocks for focused work.

How to use: Downloadable in PDF and formats of user's choice.

Eisenhower Matrix Template

This technique involves dividing your tasks into four categories: urgent and important, not urgent but important, urgent but not important, and not urgent and not important. Then, you allocate specific blocks of time to each category.

Notion Eisenhower Matrix Template

This technique involves dividing your tasks into four categories: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important.

The Notion Eisenhower Matrix Template is a tool that helps users prioritize tasks by organizing them into a four-quadrant matrix based on their urgency and importance. It has customizable sections for tasks categorized by importance so that you could track progress, work with other people, and juggle multiple projects.

How to use: Free to use.