Scheduling your day into distinct chunks of time for various tasks known as time blocking can be a valuable technique for managing your time and boosting productivity.
Time blocking templates can be employed to make the process faster and easier.
Check out these 7 types of time blocking templates, including real-life examples, so you can plan your day the right way and get the most out of your time.
Each template has its own unique characteristics and design, allowing you to find one that works best for you, be it for concentrating on certain activities, arranging your agenda, or overseeing numerous projects.
|Type of Time Blocking Template||Description||Examples|
|Block-Scheduling Method||Blocks out time in the calendar||TMetric Time Blocking Calendar Template|
|Hourly Time-Blocking||Blocks out time on an hourly basis||Samplewords Hourly Schedule Template|
|Weekly Time Blocking||Blocks out time on a weekly basis||Smartsheets Weekly Schedule Template|
|Theme Day Time Blocking||Blocks out time on tasks for specific days of week||Develop Good Habits Weekly Time Blocking Template|
|Pomodoro Technique||Blocks time for Pomodoro sessions||Template with detailed guidelines, Pomofocus Timer with Added Templates|
|90-Minute Focus Block Template||Blocks out time in the calendar||Canva 90-Minute Focus Block Template|
|Eisenhower Matrix||Blocks time for tasks of importance||Notion Eisenhower Matrix Template|
Block-Scheduling Method Template
This technique involves dividing your day into blocks of time, with each block dedicated to a specific date, task, or activity.
TMetric's time blocking calendar template builds around a scheduling technique of planning a workday by blocking specific blocks of time for different events, projects, tasks, or activities directly in the calendar.
It offers a customizable grid to add events and track time spent on each block for improved productivity and efficiency.
To activate this template, log in to your TMetric account and navigate to the Calendar integration. Click on the "Add Event" button to select the event's date, time, and name. Besides, using this template allows you to assign the event to a project or task, set a reminder, and provide any additional information in the notes or comments section.
Hourly Time-Blocking Template
This technique involves creating a schedule for your day, with specific blocks of time dedicated to each task.
The Microsoft Excel Work Schedule Template is an uncomplicated spreadsheet that permits you to enter the names of employees and block time for tasks hourly.
It features customizable blocks for each hour of the day, along with space to include notes and priorities, to help users stay organized and on top of their tasks.
You can download it in Excel. The template is both printable and editable.
Weekly Time-Blocking Template
This technique involves creating a weekly planner, with specified blocks of time for particular tasks and activities.
This template provides an organized and efficient way to plan out and track weekly activities, appointments, and deadlines.
It offers customizable columns for date and time, and the option to add task descriptions, assignees, and status updates, allowing users to collaborate and manage multiple projects.
How to use: The template is available for instant download in Excel and Word.
Theme Day Time Blocking Template
A theme day is when you block off each day of the week on your weekly planner for a certain theme. Mondays could be for meetings, Tuesdays for creating content, Wednesdays for admin tasks, etc. It helps you to focus on certain things and make it a habit.
The Develop Good Habits Weekly Time Blocking Template is a tool for planning and organizing your week by allocating time slots to specific tasks or activities.
It includes pre-set sections for each day of the week, as well as a customizable grid format for breaking down your day into manageable chunks.
How to use: Ready for instant usage.
Pomodoro Technique Templates
This technique involves breaking your day into 25-minute intervals, with a 5-minute break in between each interval.
A template with detailed guidelines on how to apply the Pomodoro technique is a tool that provides a structured approach to time management.
It breaks down tasks into 25-minute chunks, with short breaks in between. This can help you stay focused, get more done, and keep distractions at bay.
How to use: Free to use. Ready for instant download.
Pomofocus Timer with Added Templates is a web tool that helps users stay concentrated and show efficiency by using the Pomodoro technique.
It includes a timer that is set for 25-minute intervals, along with the option to add pre-designed templates for tracking tasks, setting goals, and prioritizing daily activities.
How to use: Ready for use.
90-Minute Focus Block Template
This focus session is a time management technique where a person works on a project for 90 minutes without interruption, then takes a break that could last from 20 to 30 minutes. This approach is used in areas that require extended attention, like learning, writing, and coding.
Using this simple template can have a profound effect on your time and project management. It contains a section for tracking dates, week notes, and even users' moods.
It also features a section for priorities, a to-do list, and a separate column for 90-minute blocks for focused work.
How to use: Downloadable in PDF and formats of user's choice.
Eisenhower Matrix Template
This technique involves dividing your tasks into four categories: urgent and important, not urgent but important, urgent but not important, and not urgent and not important. Then, you allocate specific blocks of time to each category.
This technique involves dividing your tasks into four categories: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important.
The Notion Eisenhower Matrix Template is a tool that helps users prioritize tasks by organizing them into a four-quadrant matrix based on their urgency and importance. It has customizable sections for tasks categorized by importance so that you could track progress, work with other people, and juggle multiple projects.
How to use: Free to use.