10 Best Time Tracking Software for Small Business in 2025

All over the world, small businesses are growing into more than 90 percent of total businesses and providing jobs for over fifty percent of the world’s employees.

These enterprises are major drivers of economic growth, new ideas, and employment in economies, especially in developing ones.

To be successful, small businesses, which mostly lack the capital and expertise, need to use appropriate tools with the capacity to scale higher.

This is particularly true for work time management. Small business owners capitalize on this and ensure that they balance resources and outcomes, in the most productive way possible.

📋🕐One of the best time management tools for small businesses is time tracking as it guarantees to:

• increase profitability
• ascertain customers' satisfaction with the service
• enhance time and resource allocation.

10 Best Time Tracking Apps for Small Business

Here are some time tracking software options that can effectively meet small business needs.

Tool🕐	Key Features for Small Businesses✅
TMetric	✅ Online time tracking ✅ Billable hours calculator ✅ Professional invoice creation ✅ Project budgeting ✅ Workflow automation ✅ Detailed project reports ✅ Time sync with major project management tools
Elorus	✅ Weekly time registration ✅ Extensive sales reporting ✅ Online invoicing ✅ Project time tracking ✅ Tax calculation ✅ Expense tracking ✅ Client portal
Apploye	✅ Productivity tracking by activity level ✅ Timesheet and report generation ✅ Optional screenshot monitoring ✅ GPS location tracking ✅ Billable hours calculation
Project Hours	✅ Excel reports ✅ Cross-platform availability ✅ Multiple user support ✅ Simple timer launch ✅ Productivity tool integrations ✅ Cost and materials tracking
Timing	✅ Automatic desktop/mobile time tracking ✅ Manual time tracking option ✅ Visual timeline of working hours ✅ Advanced task management ✅ Team member invites ✅ Cross-device data sync
nTask	✅ Automatic and manual time tracking ✅ Time estimates ✅ Timesheet management ✅ Mobile apps (Android/iOS) ✅ Task and project planning ✅ Third-party app integrations
Rhumbix	✅ Automatic time tracking ✅ Offline time tracking ✅ Labor productivity dashboards ✅ Worker management ✅ Project and job code tracking ✅ Accounting software integration
Clockwise	✅ Quickbooks Timesheet import ✅ Detailed reporting ✅ Biometric time clock ✅ Automated time blocking ✅ Billable hours tracking ✅ Time off management
Intervals	✅ Calendar scheduling ✅ Automatic time tracking ✅ Document storage ✅ Remote team collaboration ✅ Invoice generation ✅ Email integration
Rocket Matter	✅ Automatic case tracking ✅ Task assignment templates ✅ Document management ✅ Legal billing management ✅ Trust account tracking ✅ Payments modules ✅ Legal CRM
Dovico	✅ Real-time reporting ✅ Timesheet management ✅ Project cost tracking ✅ Project budget settings ✅ Employee work time monitoring ✅ Cross-device tracking

The table above provides a comprehensive overview of the time tracking tools and their feature sets specifically tailored for small businesses across various industries.

TMetric: Track Time, Grow Your Business

Make precise calculations of the work hours and generate them into neat reports to see how profitable your small business is.

It is an advanced alternative to ordinary timers. With TMetric, you get instant access to the best timekeeping tool that lets your small business stay 24/7 organized and reportable.

Features

TMetric functionality includes:

• online time tracking
• billable hours calculator
• creating professional invoices
• project budgeting
• automation of workflow management
• diverse (summarized and detailed) reports on projects

• time estimates for projects
• email alerts for resource usage
• task management
• time rounding
• team dashboard
• Time Off tracking
• time-sync with major project management tools (Slack, Notion, Redmine, JIRA, Asana, Trello, Quickbooks).

Aside from delivering flexibility by  adopting a “log your hours when you can” approach, TMetric time tracking easily builds in businesses across any sector with the guaranteed result of accuracy and elevation of project management to a new level of velocity and transparency.

Its well-thought functionality makes it the best time tracking app for small business.

Overall, TMetric is the most powerful solution that helps you monitor and optimize your team’s productivity and calculate growth-opportunity costs by estimating budget and providing time metrics.

The implementation of TMetric software shows positive results across any industry when it comes to:

• optimization of work routine
• creating a foundation for employees' perfect work life balance
• digitalization of companies and services
• the precision of time and resource allocation
• accurate estimation of project budgets
• pipelining management of onsite and remote workforce.

✅TMetric makes a positive impact on work processes and entrepreneurial decision-making.

Price

Available with a 30-day free trial on all plans. Free for individuals. Paid plans featuring advanced time and project tracking start at $5 per user per month.

Customers Feedback

Rated ⭐4.5/5 on Capterra, Software Advice, GetApp

TMetric is exactly what I was looking for as my business continues to grow. I manage multiple business clients and frequently get interrupted or have to switch between tracking time for each client as a phone call or email comes through.

Elorus: Your Business, Timed to Perfection

Besides the amazing product and service, the key driver of steady growth for any business is a thorough analysis of time-related data for a deeper understanding of the gaps in productivity.

Elorus offers small business time tracking that lets companies explore their potential for growth without fail.

Features

• registering time weekly and in blocks
• extensive reporting on sales
• online invoicing
• project time tracking
• tax calculation
• expense tracking
• client portal.

Most importantly, Elorus increases business efficiency by letting you gain clients' trust with the introduction of timesheets by project, by tasks, or by assignees with a high level of granularity.

Price

Available in free and paid versions, – the paid plan costs $9.00 per month per user.

Customer Feedback

Rated ⭐4.9/5 on Capterra

Good price. Excellent customer support to my native language

Apploye: Small Business, Big Time Savings

This is an optimal option for time tracking for small business – it assists employers in monitoring teams' progress.

The clientele of this time tracking service comprises over 500 agencies, development firms, e-commerce sites, and startups.

Features

• the productivity tracking is measured by activity level on a daily or weekly basis
• the service delivers tracked data in timesheets and reports
• it also provides the option for random screenshots
• for monitoring workers remotely, it has an option for GPS location tracking
• calculating billable and non-billable hours is hassle-free and takes a minimum of time allocation.

Overall, it is a productivity tool that ensures small business growth by providing precise time metrics and diverse monitoring functions that help unlock the potential of your business and maximize productivity onsite and remotely.

Price

It costs $2.5 per month per user on the Standard Plan.

Customers Feedback

Rated ⭐4.9/5 on Capterra

Great for planning and tracking the productive time spent by the development & sales team on different projects and activities.

Project Hours: Time Well-Spent, Profits Well-Earned

Project Hours time tracking is applicable for small businesses as it offers an easy, effective means to assess time and cost characteristics of projects, which in turn enhances organizational profitability.

It gives a solution for upscaling without overstretching your budget.

Features

• reports in Excel
• availability across platforms and devices
• can define multiple users
• simple intuitive timer feature
• integrations with productivity tools
• cost and materials tracking
• supports English and Dutch versions.

Overall, this is an ideal online time tracking app for differentiating details on projects and creating task time and expense-related granular overviews.

Price

It costs are €2.5 per user per month after the trial period expiration.

Customer Feedback

Rated ⭐4.3/5 on Capterra

Easy to set up, implement and about no learning curve. Users got it right away, and I got time registering in project from the very first day. All our employees started to use it right away, and it all is going smoothly.

Timing: Your Small Business's Timekeeper

Any small business planning on growth requires tools that can prove the assumptions of productivity and workforce management as the foundations of this growth in a business.

Timing is one of those tools that falls under digital services capable of committing to the promise of more productivity without fail.

Features

• automatic time tracking on desktop and mobile
• the option for manual time tracking is also available
• a visual timeline of working hours
• advanced task management functions
• invites for team members
• data sync across devices
• 7 types of reports
• pre-defined categories for the facilitation of project management.

In summary, Timing is a perfect fit to solve the time tracking requirements of the evolving business while having a broad range of customizable tracking and task management choices available.

Price

It costs are €8 per user per month if billed annually. Also available on a free 30-day trial.

Customer Feedback

Rated ⭐4.8/5 on Capterra

Time tracking without the hassle of pressing start and stop.

nTask: Maximize Your Minutes, Multiply Your Profits

Managing and logging time for projects is made easier with nTask. Track the time for each task and generate editable timesheets that are shareable with your team.

This tool is used to manage teams efficiently and help them focus on the deliverable.

Features

• automatic time tracking
• manual time entry
• time estimates
• timesheets management and approvals
• Android and iOS apps are available
• for tasks and project planning
• integration with third-party apps.

Overall, nTask can help manage time for tasks and projects for any team size. It is ideal for remote and distributed teams to optimize workflows and seamless collaboration.

Price

Basic free plan, with unlimited tasks and time tracking. Premium plan at $2.99 per user/month with advanced projects and time management. Business plan at $7.99 per user/month with more controls.

Customer Feedback

Rated ⭐4.2/5 on Capterra

I tried out nTask for a free trial and It made my life a little bit easier. I'm just waiting to I get my next check so I can buy it.

Rhumbix: Simplify Your Schedule, Supercharge Your Success

While building a solid brand with objective-based operations, businesses can greatly benefit from applying a simple, fast, and accurate timekeeping tool like Rhumbix, which was designed specifically for the construction industry and takes into consideration all the details pertaining to the digital timekeeping needs of the field management.

Features

• automatic time tracking
• offline time tracking
• labor productivity dashboards
• the option of specific-dated addition or removal of workers' names
• codes for projects and jobs to ease the calculations and task management
• direct integration into accounting software.

Overall, Rhumbix is an ideal niche tool for construction businesses and field workforce management that provides timecard summaries by day, week, and employee and optimizes time and resource allocation.

Price

To get current pricing plans, contact Rhumbix for an individual consultation. A free trial is available.

Customer Feedback

Rated ⭐4.1/5 on Capterra

We are now using less paperwork and able to track everyday work a lot easier with Rhumbix.

Clockwise: Track Smarter, Work Smarter, Earn Smarter

To take approaches aimed at a customer-focused improvement and, thus, expanding the market reach, businesses need to operate on meaningful work time metrics and automation capabilities of the services fed on work time data like Clockwise.

Features

• automatic import of the timesheets into QuickBooks, which allows to automate the payroll processing
• detailed reporting
• biometric time clock
• automated time blocking
• diverse notifications for projects
• setting for tracking of billable and non-billable hours
• time off management
• electronic pay stubs.

Overall, Clockwise is an intuitive and easy-to-use app that can boast great customer support in addition to the full-fledged capability of impeccable timekeeping.

Price

Standard Clockwise Package costs start from $5 per month per user.

Customer Feedback

Rated ⭐4.7/5 on Capterra

I love it for 2 useful features: 1. I can schedule time slots for my tasks directly from Asana in 2 clicks while planning my week. 2. It syncs my availability between all without me at all. On top of that, it helps to easily find slots with my team for our meetings through its AI scheduler.

Intervals: Your Business, Timed for Growth

To remove gray areas of the business daily admin routine, it is advisable you choose a comprehensible small business timekeeping tool like Intervals.

It tracks work time and brings balance to the questions of 'what', 'how', and 'when' in small businesses, which helps strategize and ensure business growth.

Features

• scheduling features in the calendar view
• automatic time tracking
• document storage
• remote team collaboration
• tailored workflows
• available on the mobile
• data export for easy generation of invoices
• multiple timers on tasks for different projects
• automated invoice generation
• email integration.

Altogether, with the help of Intervals, the work data metrics can define the Projects and clients’ profitability, and with the right-oriented application of the optimization of workflows, it all can be maximized.

Price

$49.00 per month flat rate with a free trial

Customer Feedback

Rated ⭐4.5/5 on Capterra

Finally found an integrated Project Management and Time Tracking tool for web designers!

Rocket Matter: Time is Money. Keep Track of Both

The company that expands its services and reaches new clients gets undeniable competitive advantages, which is of extra importance when we keep focusing on legal professional services.

Rocket Matter presents online timesheets for small businesses. It is a unique tool designed especially for the legal industry that will fit the time management needs of both a legal startup and a growing enterprise.

Features

• automatic case tracking
• automatic task assignment by templates
• the document management features
• time and legal billing management
• trust account tracking
• payments modules
• legal CRM
• integration with Dropbox.

Overall, Rocket Matter tracking data can be applied in analysis for fostering better internal and external communication and considerable improvement of legal business productivity.

Price

$49 per month per user. Available on a free trial.

Customer Feedback

Rated ⭐4.4/5 on Capterra

GREAT software to keep track of your cases and bill hours. A bit expensive.

Bonus: Dovico for Time Tracking and Business Drive

Dovico presents timesheet software for small business, which needs assistance in monitoring task progress and tracking billable time and job costs.

It introduces a simple and intuitive online timesheet that employees can use to enter their work time on daily tasks and projects.

Features

• real-time reporting
• timesheet management
• project cost tracking
• settings for project budgets
• monitoring employees' work time
• cross-device tracking
• online chat
• apps in Android and iOS
• project billing.

Overall, Dovico Timesheet caters well to the diverse needs of growing businesses across various industries including healthcare, IT, engineering, non-profit and financial services.

Price

The service costs $9 per month per user on the Basic Plan.

Customer Feedback

Rated ⭐4.3/5 on Capterra

Dovico is solving our needs for reporting and invoicing our services to our customers.

Why Do Small Business Owners Need Time Tracking?

The question of business expansion and growth is on the agenda of all the companies striving for success.

Even well-recognized business empires like Amazon include further growth into the list of challenges that must be addressed today for the sake of maintaining high-quality service tomorrow.

Among the essential financial numbers that define the chances of business growth, understanding the business profitability of the company stands out because it requires not only analysis of profits and losses but 'decoding' them in the context of time metrics as well.

Tracking time allows business owners to know how they and or their employees spend working hours in detail and this helps in the decentralization of inefficiencies and:

• retain client’s billing procedures by preparing perfectly timed and calculated amounts to charge for hours rendered
• identify unproductive activities and eliminate unnecessary work.
• determine the hidden cost of projects or services
• manage expense
• minimize conversion mistakes, especially in the processing of payroll
• keep clear documentation on time and workforce management
• monitor the progress and project timeline
• adhere to the record-keeping requirement for labor laws
• ensure accountability for remote workers
• provide visibility into work patterns
• helps maintain team cohesion and collaboration
• support flexible work arrangements
• enable fair performance evaluation.

Time tracking is also an important part of strategic business planning:

• It helps identify the most profitable services or projects
• Businesses can make informed hiring decisions
• They understand real operational costs
• They can develop more accurate business strategies
• They can forecast future resource needs.

Implementing time-tracking might look like a big challenge but, actually, modern tools and software, make the process seamless and user-friendly.

The investment in a good time-tracking system brings significant returns in improved efficiency and transparency.

Key Criteria for Choosing Top Time Tracking Software

🔍What to Look for?

• Intuitive Design: Simple to use with little training needed.
• User-Friendly Dashboard: Clean and accessible layout.
• Time Entry Methods: It should have a manual mode tracking, a timer mode tracking, and an auto mode tracking.
• Compatibility: Is it fully compatible with any browser? May you use it on your mobile or desktop device?
• Precise Time Logging: Start/stop capabilities should provide precise calculations.
• Billable vs. Non-Billable Hours: It should be easy to differentiate between billable and non-billable hours.
• Project and Task Tracking: It should offer task-level tracking within a project.
• Automatic Time Capture: The service must cover effective monitoring of several work activities.
• Idle Time Management: It must have a capacity to identify when activity is low.
• Detailed Time Reports: There must be options for conducting more detailed analysis.
• Graphical Representations: Reports must be visually appealing.
• Exportable Reports: Can be downloaded in CSV or PDF format.
• Productivity Insights: It must provide use of time reports and efficiency rates.
• Overtime Calculations: It should offer an option for tracking overtime.
• Project Management Compatibility: It would be a great advantage to have integration with frequently used project management software.
• Accounting Software Integration: It should connect to invoicing/accounting software.
• Calendar Synchronization: It must have integrated with calendar applications for better schedule management.
• Transparent Prices: Easy to understand costs.
• Free Trials/Freemium Options: They enable customers to try out particular features before committing.
• Data Encryption: It should maintain data integrity.
• Role-Based Access Controls: Restrictions depend on the user and their role within the framework.
• Secure Cloud Storage: It safeguards records in a safe setting.

✍️In conclusion, small business owners should focus on two important factors when selecting a time-tracking solution: they certainly need one that integrates well with existing workflows and promises specific insights for their unique business model.