10 Best QuickBooks Payroll Integrations for Small Business

To navigate financial uncertainty and remain resilient, small businesses now actively use technology that helps appropriately manage cash flows, compliance, employee payment, and timesheets.

One of such tools is QuickBooks. It is a powerful software on its own, but adding payroll software compatible with QuickBooks can significantly enhance small business operations.

Payroll integration in QuickBooks offers a much-needed efficiency and accuracy spike on complicated payroll procedures.

The best payroll tools that work with QuickBooks transform payment management into an easy, automatic routine and dramatically simplify:

• payroll administration
• tax preparation
• reporting.

What to Look For in a QuickBooks Payroll Integration

• Does it sync automatically? Save yourself the headache of manual data entry with real-time syncing.
• How's the tax handling? The right system calculates all your taxes correctly, so you don't have to.
• Can it share information with your time recording software? If you employ workers on an hourly basis, you should rely on this connection.
• Is the process of direct deposit plain and simple? Hassle-free payments will make your employees appreciate you.
• Does the service have mobile support too? The importance of handling payroll from your mobile phone is rising.
• Can I rely on its security? Keep your payroll data safe because it includes private information.
• If it does not succeed, what happens instead? Clear error messages keep your work safe and secure.
• Are there enough support resources included with the software? Being able to call for help in trouble is priceless.
• Does the software come with adequate support? When you have someone to assist you in an emergency, it can be priceless.
• Could there be fees that are hard to spot? Make sure to learn whether filing taxes or receiving a direct deposit has any charges.
• Will it support your upscale? Ensure that your system will not become overloaded as your business grows.

How to Integrate QuickBooks Time Tracking for Enhanced Financial Management

Learn how to integrate QuickBooks Time tracking into your financial management processes for enhanced accuracy, efficiency, and cost control. This guide provides step-by-step instructions and tips to optimize your financial workflows.

TMetric Blog - Time Tracking Tips and Productivity HacksAlla Chernets

Top 10 QuickBooks Payroll Integrations for Small Business

TMetric - Best for Time Tracking and Accurate Payroll Data

TMetric is used by businesses to track the time employees work on different projects.

User Reviews🌟 Maintains a 4.6/5 rating on G2 and 4.5/5 on Capterra. Users particularly praise its intuitive interface and reliable QuickBooks synchronization.

Features

• Businesses can apply comprehensive time tracking combined with detailed reporting
• Teams can easily track expenses and monitor budgets
• Project management functionality integrated with payroll will keep projects, however complex they are, under control
• Handle requests for time off and keep records of the balances available to workers
• Automated timesheet approvals
• Overtime calculations
• A dedicated mobile app
• Billable and non-billable time differentiation.

Benefits

• It ensures that payroll is based on actual hours worked
• It is great for tracking billable hours for clients
• It automatically syncs time and payroll data directly into QuickBooks
• It offers detailed reports that help in payroll calculations and project profitability analysis.

TMetric offers a direct integration with QuickBooks that syncs time entries, projects, and clients. The connection process typically takes less than 30 minutes through their guided setup wizard.

Setting up is easy: A simple process that anyone can do with little technical knowledge. Most of those who use the approach are up and running in about an hour.
The company provides 24/5 email support, a vast knowledge base, video tutorials, and free training sessions to users of its Business plan.

Pricing

• Free: Basic time tracking for individuals
• Professional: $7/user/month - adds billing and budgeting
• Business: $10/user/month - adds time tracking permissions and screenshot capturing.

QuickBooks Time - Native Time Tracking Option

A native part of the QuickBooks ecosystem that helps simplify payroll processing

Because of its smooth integration with QuickBooks, QuickBooks Time is a perfect payroll solution for small businesses.

User Reviews🌟 On G2, it holds an average review of 4.5/5, while on Capterra, its review is rated 4.7/5. Many users often notice how well QuickBooks Time is integrated and find the mobile app user-friendly.

Features

• Users can start or stop their time from anywhere using their mobiles, the internet, or physical clocks
• Using GPS, track the location of workers whenever they clock in and out at the start or end of the day
• Assign the time spent on each job to its proper project or client to help with invoicing.
• Organize schedules and keep workers informed of any changes
• View information about team members’ tasks and activities as they happen
• Receive notifications whenever employees are close to getting overtime
• Managers can examine and confirm the timesheets ahead of payroll.

Benefits

• Automation of tracking time ensures that there are no mistakes while preparing payrolls
• Processing payroll is easier and faster; the same applies to completing tasks around payroll
• Helps to prevent employees from clocking in for overtime or allowing other workers to clock them in unfairly
• Records all information needed for wage and hour law compliance
• Entering time manually is no longer required since it is automatically passed on to QuickBooks
• You can review more than 40 reports on wages, profit from projects, and payroll information.

Both QuickBooks Online and QuickBooks Desktop can be integrated directly with QuickBooks Time.

Establishing a connection is a simple task:

• Access your QuickBooks Time account
• Click on the “Add-ons” area in your menu
• Choose QuickBooks and then follow the steps to complete the connection
• Ensure that workers, services, and clients are all linked between each system
• Opt for automatic transfer of important data to a separate phone.

Setting up: Most people finish the first stage in under 20 minutes and complete full use of the system in about 1-2 hours (depending on company size).

Support options include support over the phone and through online chats at any time, a clear set of instructions for products and tools, and free webinars for people just starting to use the app. Also, a specialist is provided to Premium plan subscribers for onboarding.

Pricing🪙

$8/user/month plus $20 base fee on the Premium plan, which includes all time tracking features and QuickBooks integration.

Gusto - All-in-one payroll system

It is one of the leaders on the market of payroll and HR platforms.

User Reviews🌟 4.6/5 on G2 and 4.6/5 on Capterra. Small businesses particularly appreciate its user-friendly interface and comprehensive payroll features.

Features

• It offers full-service payroll processing
• It automates tax filings
• There is an employee self-service portal for personal information updates
• It helps administer health insurance and 401(k)
• It includes new hire reporting
• There are onboarding tools available

Benefits

• It has an intuitive interface to manage payroll
• It makes it easy to get information on employee benefits
• It handles federal, state, and local taxes automatically.
• Employees can use the site to get hold of their pay stubs and tax files
• It integrates with QuickBooks to provide accurate accounting.

Entries from Gusto for payroll appear automatically in QuickBooks. Integration takes on average 45 minutes to set up.

Setting up: Although you need to provide information about payroll and taxes, Gusto leads you through each step of the process with ease.

Support & training: Provides phone, email, and chat support during regular business hours. Call center staff are on call every day of the year.

Pricing🪙

• $40 each month and $6 per person
• On the Plus plan: $60 a month + $9/ person

Being a user of premium plans allows you priority access to help.

Justworks - Best for simplified HR and payroll

Justworks makes handling payroll, benefits, HR, and complying with the law easier, especially for small and mid-sized companies

User Reviews🌟 Reviewers rank it with 4.6 stars on G2 and Capterra. Users mention that it is easy to use, delivers strong customer service, and offers ready integration with software like QuickBooks.

Features

• Processing payrolls that include automated tax filing and payment
• Easy management of health insurance, 401(k), and other employee bonuses
• Managing compliance in such a way that all state and federal regulations are handled for you
• PTO can be managed while monitoring time and attendance
• Handling payment for contractors using vendor payment systems
• Specialized tools for getting detailed reports on payroll, benefits, and HR
• This platform gives employees access to their pay stubs, tax form,s and details on all their available benefits.

How Many Pay Periods Are in a Year? Payroll Calendar for 2025

There are different methods of pay period calculation, including weekly, bi-weekly, semi-monthly, and monthly. To accurately determine the number of pay periods in a year for 2025, refer to the payroll calendar provided on this page.

TMetric Blog - Time Tracking Tips and Productivity HacksAlla Chernets

Benefits

• It can supply enterprise-level support to small companies using the PEO model
• This leads to a major decrease in managing tasks by automating and putting everything together
• It helps the business comply with evolving laws in various countries
• It charges predictable prices and never surprises you with additional charges
• It works smoothly with QuickBooks to manage all aspects of financial management
• Small business owners can benefit from HR advice and assistance.

Users can work with QuickBooks through Justworks, transferring payroll info, categories of expenses and payments to vendors. The configuration wizard ensures you can finish the integration in less than one hour.

Set up a straightforward experience: Justworks makes it simple for small business owners, even if they aren’t very tech-savvy. Most people say that they can use the site within 1-2 days of onboarding.

Support: You can fill out a form on the website or call the company to get customer support 24/7. They also supply many learning resources and help you set up the system individually.

Pricing 🪙

On the Payroll plan, it is $8 per month. On the Peo Basic, it is available for $59/month per employee – includes full-service payroll, benefits administration, and compliance.

ADP Workforce - Rich payroll functionality

ADP is a global leader in payroll and HR services

Because ADP is a market leader in payroll processing, businesses that use QuickBooks benefit from ADP's powerful integration for managing payroll.

User Reviews🌟 4.2/5 on G2 and 4.4/5 on Capterra. Users value the robust features, but note that there can be a learning curve.

Features

• It offers scalable payroll processing for growing businesses
• It delivers compliance management with timely updates
• It includes HR management tools and reporting
• There are talent management features
• Users can enjoy powerful analytics and benchmarking.

Benefits

• It provides payroll and HR solutions.
• It integrates time and attendance tracking for accurate payroll processing.
• It would be ideal for businesses with international employees
• Easy enterprise-grade payroll management.

It is compatible with QuickBooks through the ADP General Ledger Interface.

It has modules for comprehensive payroll processing, compliance management, and direct integration with QuickBooks for businesses of all sizes.

Setup process: More complex setup requiring ADP implementation specialists. Setup time averages 2-4 weeks, depending on complexity.

Support & training: 24/7 phone support, dedicated account managers for higher tiers, and extensive online resources including webinars and certification courses.

Pricing🪙

• Essential: Starting around $59/month + $4/employee
• Enhanced: Custom pricing based on selected modules

Full-suite solution comes with custom pricing.

Timesheet Conversion: How to Convert Time for Payroll

Our ultimate guide to timesheet conversion for payroll covers everything you need to know about the process, including tips, tools, and best practices for accurate and efficient payroll processing.

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Paychex Flex - Payments and taxes in one tool

Paychex is a recognized payroll service provider, which businesses use Paychex Flex for payroll, taxes, and workforce management.

User Reviews🌟 4.2/5 on Capterra. Users particularly praise its robust payroll functionality and comprehensive tax compliance features, yet mention occasional synchronization issues.

Features

• Businesses can process payroll with automatic tax calculations and filing
• Teams can manage employee benefits and HR administration on one platform
• Flexible payment options include direct deposit, paper checks, and pay cards
• Detailed reporting and analytics tools
• The tool offers employee self-service capabilities
• There are hiring and onboarding options
• It provides seamless workers' compensation management.

Benefits

• It is an equally good fit for small and large businesses
• It streamlines HR processes from onboarding to retirement
• It offers payroll, HR, and employee benefits management.

There is payroll processing, tax services, and HR features with customizable QuickBooks integration options.

It offers QuickBooks integration through its Accounting Software Integration feature. Setup requires minimal configuration after initial account setup.

Setup process: Initial setup may take at max 1-2 days with the help of a Paychex representative who configures the system to your specific needs.

Support & training: Dedicated payroll specialist, 24/7 phone and chat support, and access to Paychex Learning Center with training materials.

Pricing🪙

• Paychex Flex Essentials: $39/month + $5/employee
• Paychex Flex Select: Custom pricing.

Square Payroll - Simple and affordable payroll management

Easy-to-use system with automatic tax calculations and QuickBooks sync capabilities.

User Reviews🌟 4.2/5 on G2 and 4.7/5 on Capterra. Small businesses praise its simplicity and affordability.

Features

• Simple, straightforward payroll processing
• Automatic tax calculations and filings
• Time tracking integration
• Contractor-only payroll option
• Direct deposit capability.

Benefits

• The tools help you manage all your federal and state taxes, as well as their related deductions
• It handles payments and paperwork.
• Whether small or large, businesses have no difficulty in paying both hourly and salaried workers.
• It allows each employee to know their leave policy
• All the details of paying for work are easy to see and understand.

Direct connection to QuickBooks Online through Square's app marketplace. Typically takes minimal time to configure.

Setup process: User-friendly setup wizard that can be completed in about an hour. Information from the Square POS system automatically populates if you use it.

Support & training: Email and phone support during business hours, detailed help center with guides, and video tutorials for self-service training.

Pricing🪙

• $35/month + $5/employee
• $5/month per contractor (contractor-only option)

No long-term contracts required.

OnPay - Full-service payroll with compliance focus

This tool allows the management of payroll, taxes, and forms with seamless QuickBooks data syncing.

User Reviews🌟 4.8/5 on G2 and Capterra. Consistently praised for excellent customer support and ease of use.

Features

• OnPay offers unlimited payroll runs
• There are no additional fees
• Users can enjoy automated tax filings and payments
• There is an employee self-service portal
• Custom workflows are easy to build
• The approval processes are transparent
• It offers HR tools and compliance resources.

Benefits

• Round-the-clock payroll management
• There are automated systems for tax calculation
• It helps ensure a company follows the rules of the law
• It operates very well in public administration.

Works perfectly with QuickBooks Online and Desktop. Getting started is quick because the interface guides users as they set up.

It only takes most users a short period to finish setting up Google Drive using the setup wizard.

Guaranteed support: Phone, email, and chat support is available from Monday to Friday, at any time. A detailed knowledge base and set of guides for setup are included.

Pricing🪙at

• The basic plan costs $40 + an extra $6 for every guest. All the features come together in just one package.

There are no extra fees or charges at the end of the year.

Rippling - Unified workforce and payroll management

Choosing the platform, users can easily keep track of their payroll and benefit from saving time by using just one system connected to QuickBooks Online.

User Reviews🌟 On G2 and Capterra, it has scores 4.8 and 4.9, respectively. Users note that the program’s interface is up-to-date, and the automation helps a lot.

Features

• Unified platform for payroll, benefits, and HR
• Global payroll capabilities
• Device management integration
• IT systems management
• Custom workflows and automation.

Benefits

• It is a perfect fit for small businesses
• It provides automated onboarding
• It delivers wide payroll management capabilities and works well in global environments.

Payroll data connects directly to QuickBooks and updates automatically.

Getting started: It could take less than one hour to set it up.

Support: You can contact customer service by email or chat, and priority service is provided. As part of the process, you will get extensive support and documentation.

Pricing🪙

• Contact a vendor for information about its rates.
• More modules can be obtained by paying extra.

Patriot Payroll - Comprehensive payroll solution for small businesses

For users of QuickBooks, Patriot usually provides offers for easier migration and help from their experts.

User Reviews🌟 It has a score of 4.8 out of 5.0 on both G2 and Capterra. Many businesses like the cost-effectiveness and ease of use.

Features

• Basic and full-service payroll options
• Free setup and support
• Simple, intuitive interface
• Customizable pay schedules
• (weekly, bi-weekly, monthly, etc.)
• Direct deposit or printable checks
• Full-service payroll with automatic tax filing and deposits
• Contractor payments without additional fees.

Benefits

• Automating the calculations and filing of taxes helps save time during payroll processing
• Helps avoid compliance problems as it uses updated tax charts and automated tax submission
• Allows for quick and easy accounting thanks to its integration with QuickBooks
• You can save money by paying transparent prices and nothing extra
• Allows you to hire more employees without overspending
• You have access to US-based customer assistance.

Integration is available for QuickBooks Online with basic journal entry exports. Setup typically takes less than an hour.

To set up the software, there is a guide to make all the needed configurations.

Support: The company provides free phone, email, and chat support based in the United States. Self-learning tutorials and videos are provided through the help center.

Pricing🪙

• Accounting Basic is available for $10/month
• Accounting Payroll is available for $8.50/month.

Wagepoint - Simplified and accurate payroll processing

It offers the ease of the pay-check management

User Reviews🌟 4.6/5 on G2 and 4.6/5 on Capterra. Users highlight its simplicity and reliability for small businesses.

Features

• The tool keeps focus on simple, no-frills payroll processing
• It offers direct deposit and tax management
• It provides year-end T4/T4A and W-2/1099 processing
• There is an employee self-service portal
• It has basic reporting features

The integration with QuickBooks Online enables users to sync payroll journal entries. Setup takes approximately an hour.

Benefits

• Wagepoint allows the payroll data to sync with QuickBooks, so there is no need to enter information manually, and errors are reduced
• Users don’t need to manually enter journal entries into QuickBooks
• Payroll data flows seamlessly to your accounting system, ensuring consistency across platforms.

Setup process: A simple setup process that can typically be completed in under an hour with the help of their guided interface.

Support: Email, phone, and chat support during business hours. Knowledge base with articles and guides for self-service.

Pricing🪙

• It offers a price calculator (for example, managing monthly payments of 10 employees will cost $60).

No long-term contracts required.

Expensify - Payroll and expense management on the go

It allows small businesses to take payroll management to the next level

User Reviews🌟 It has ratings of 4.4/5 on Capterra and 4.5/5 on G2.

Features

• Receipts can be instantly scanned through the smartphone app on Expensify. OCR technology will automatically extract things like the merchant’s name, the amount, and the date, and assign labels to the entry.
• Users can make, submit, and approve their expense reports using the available workflows. Managers can go through and approve expenses, and these approvals can follow set company policies.
• Expensify makes it possible to instantly import, reconcile, and review company transactions through corporate credit cards for better budget management.
• Employee reimbursements are automatic and can be made through ACH transfers, letting the platform complete payments within 24 hours, meaning employees won’t have to handle reimbursement paperwork.

Benefits

• With Expensify, all expenses are recorded automatically
• Data enters QuickBooks instantly, which makes reimbursements easier and payroll more accurate
• All expenses are organized by tax rules, so that taxable and non-taxable items can be accurately monitored in QuickBooks for quick compliance.

With Expensify, you can integrate all your records with accounting programs, including QuickBooks.

Setting up these two apps together is very easy: you can use a step-by-step guide to link them and ensure that your data is constantly updated.

Users can get help from the Concierge service and benefit from the available case studies and FAQs.

Pricing 🪙

• On the Collect plan, the service is $5 per month.

How to Choose the Right Integration

When picking an integration for payroll, make sure to:

• Assess your business situations
• List problems you have to solve
• Set your long-term objectives.

Questions to determine what your biggest payroll problems are.

• Every time I have to enter data manually, it’s time-consuming. It means that you should focus on using time tracking apps such as TMetric or QuickBooks Time.
• Problems related to employees’ personal information? Gusto is an example of an HR system you could begin with.
• Administering benefits that are especially complex? Try to use dedicated platforms that allow data from deductions to be synced right to QuickBooks.
• Worried about tax laws? You should prioritize tax services that can be used along with QuickBooks.

Additional Considerations

Always pay attention to what you require, how much you can afford, and future growth during the final selection.

• Remember that different types of businesses require different payroll systems.
• Not every integration provides the same set of functions. So, examine how fully and effectively the modules integrate.
• Make sure the new integrations are easy to implement and being able to handle growth.

The ways you can ensure a QuickBooks payroll integration provides maximum value:

Hot It Works In Practice

Before choosing your payroll integration for QuickBooks, keep these tips in mind:

• With good time tracking and excellent reporting, TMetric stands out for being budget-friendly, making it the top choice for service-related small firms.
• Gusto has the most extensive all-in-one payroll and benefits solution, but it comes at a higher price tag than part of its competition.
• Square Payroll makes it simple and effortless for small businesses with simple requirements.
• You get the most value for your buck with OnPay since you get any feature you need, along with unlimited payroll runs, in just one plan.
• The Basic service on Patriot Software lets businesses process payrolls at a very low cost.

The Bottom Line: If you own a small business, TMetric accurate time tracking is great, and you can easily integrate it with QuickBooks.

FAQ