Time management apps to help recruiters and HR stay on track

Discover top time management apps designed specifically to help recruiters and HR professionals stay organized and efficient. Streamline your workflow and prioritize tasks effectively with these helpful tools.

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The job landscape is undergoing radical change, and it seems to be reshaping itself faster than we may realize.

The major reason behind this quantum jump is a technological advancement that introduced a new approach to time management and made us rethink the limits of productivity.

Recruiters and HR should understand the job market ahead of time to be fully equipped and ready to meet the challenges.

Besides analyzing market trends, time management apps are absolute must-haves in the arsenal of recruiters and HR specialists who want to stay on track.

Below is a mandatory 'Recruiter's Software Kit' for better time management and agility.


iSmartRecruit provides an AI-based and highly scalable Applicant tracking system (ATS) and Recruiting CRM Software. It aims to transform the manual recruitment process by providing AI-powered automation in the hiring workflow.

This method reduces the time to hire for recruiters and hiring managers by 55%. Their system stands out because it offers the unique advantage of collaborative hiring.

The high-rated ATS and Recruiting CRM features allow hiring teams, recruiters, and hiring managers to conduct a team-based recruitment process and hire the best candidate.

These fruitful features enable feedback-driven hiring decisions, streamline effective team communication, strengthen sourcing power, and upscale your recruiting process.

Remember The Milk

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It is a fail-proof assistant that lets HR and recruiters easily handle their busy schedules by creating to-do lists, setting priorities, and highlighting sub-tasks.

Now, recruiters and HR can fully focus on an important recruiting mission because they will get notified of upcoming events (including notifications for postponed tasks).

This app has a neat interface; it keeps hidden options you might not need immediately.

You can duplicate tasks, assign them to your team members, send the group updates to the staff, create smart lists, and add various tags. The contact list is easy to navigate and has wide options for linking to tasks.

Besides the task name, app entries can be sorted by priority, terms, or drag-and-drop.


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This is software for tracking your working hours as a recruiter. It is a great way to increase productivity and secure data on time utilization.

To be successful in HR management, you have to squeeze lots of appointments into your day.

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To adopt the schedule and distribute the time optimally, you need to include a reliable time tracker that will handle all the work time calculations.

It will give granularity to your time tracking experience and open new opportunities for reporting and summarizing functions.

Time allocation skills gain special significance because of the job market's major transformations.

Awareness of the importance of time tracking is at the top of HR and recruiters' priority lists. With TMetric, recruiting professionals can monitor the hiring process on the fly so that nothing slips through the cracks.

TMetric is the best time tracking choice for keeping the 'find-to-hire' mission under control.


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It is a best-of-the-kind app that facilitates HR's work by templating award presentations for top performers.

It helps automate the creation of thank you messages, e-cards, and certificates of appreciation, saving them, printing them, or sending them directly to candidates and employees.

Furthermore, HR and recruiters can apply tracking options to monitor employees' appreciation.
The recruiter can easily create presentations and send e-cards operating in 14 languages using the app.

Add the free usage plan to it, and you will want this app.


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Deciding what not to spend time on is often more important than checking items off your to-do list.

Trying to complete too many projects doesn’t necessarily guarantee wise hiring decisions or top recruiting or human resources management results.

In fact, by jumping from one task to another, you’ll be more likely to burn out. So, considering your recruiting and management priorities in advance is not just an option but a sure way to have a competitive advantage in the future.

Evernote is a premium-quality app that helps you organize your ideas and work. It is ideal for recruiters at the preliminary stages of staffing to spot promising candidates.

Evernote's winning feature is its easy sync across all the gadgets you use at work. Successful recruiting often involves a group of professionals, so sharing the notes available on Evernote comes in handy.

The wide search functionality, which this app is renowned for, greatly speeds up communication.

Recruit CRM

Recruit CRM offers all-in-one cloud-based software for recruitment & executive search firms of all sizes.

Their Applicant Tracking System + Recruitment CRM helps recruiters do everything from sourcing candidates on LinkedIn, sending emails, scheduling interviews, and setting reminders to collecting updated CVs & even client feedback.

The Applicant Tracking System streamlines the entire recruiting workflow and helps agencies keep track of all candidates and clients in one place. From candidate sourcing, resume parsing, and job posting to scheduling interviews and bulk emailing, recruiters can perform all the hiring tasks within the ATS + CRM software.

Since it takes care of routine recruitment tasks, you can spend most of your time on strategy and improving the quality of your hiring process. ATS software can save you time, and therefore money, by automating much of the recruiting process.


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It is a highly intuitive app that is a perfect solution for those who want to save time developing HR-related online courses by creating certificate content quickly and easily.

The key characteristics of this app include the various training options. This app easily syncs across any device and gives you the opportunity to either utilize your own content or access resources applicable to your subject of interest.

It is a wonderful tool for creating training programs, arranging the candidates’ testing materials, and onboarding. Implementing this program means that trainees can communicate with a big community of like-minded professionals.

The recruiter can create the branded tests with their logos using the paid version.


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It is a platform that combines the features of an analytical tool and performance monitoring software, saving you time and helping you avoid hurdles in recruiting.

App developers, understanding that good business results are achieved through efficient workforce operation, came up with software that will be ideal for recruiters and HR Managers.

Being multi-functional, it helps store data in the video library format, create talent profiles, keep the information necessary to process compensation packages efficiently, and smoothly arrange the enterprise recruiting process.

PeopleFluent app offers users a talent acquisition set for high-volume hiring and specialized talent recruiting.

This best-of-breed software streamlines and tracks recruiting regarding amplified productivity, candidate-recruiter interaction accountability, and complete transparency.


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It is an app that can also be installed as a browser extension. In this case, the Chrome Crystal extension will allow you to analyze any candidate's personality by viewing their LinkedIn profile.

Once you complete the 10-minute personality test, you will get detailed insights into your communication style and motivations.

The report on prospective staffing candidates will give you information on the candidates’ preferences so that you can develop negotiation strategies and forecast the stress resistance level, time management skills, and productivity level.

This is a useful app for recruiters to screen candidates and process the proper communication style to secure effective collaboration.

Zoho Recruit

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It is an online recruiting system tailored to the requirements of various staffing agencies and corporate HRs.

Using this platform, the recruiter can manage resumes, categorize candidates, satisfy the client’s demands, and arrange contacts from a single place.

The Zoho calendar will help you schedule interviews in a fail-proof way.

Concluding Thought

Time is a limited resource we cannot get more of, especially when your professional activities involve working with hundreds of candidates, reading many resumes, and finding those candidates for whom the agencies and companies will be grateful.

As a busy recruiter, you will need to find the best ways to optimize your time allocation.

The list of apps we collected above will assist your search, making your work hassle-free and helping you perform at your best.

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